Canada Christian College Chargers Privacy Policy

Effective Date: February 21, 2025

1. Personal Information We Collect

Personal information is any information about an identifiable individual. We may collect the following types of personal information through our Website:

Contact Information: Name, email address, phone number, or mailing address (e.g., when you register for an event, sign up for a newsletter, or contact us).
Athletic Participation Information: Details related to varsity athletics, such as team rosters, player profiles, or performance statistics (e.g., if submitted buy you or your coach).
Technical Information: IP address, browser type, device information, and usage data collected automatically via cookies or similar technologies when you visit our Website.
Voluntary Submissions: Information you provide through forms, surveys, or uploaded content (e.g., text, images, or PDFs related to athletics activities).

We may only collect personal information that is necessary for the purposes outlines in this policy.

2. How We Collect Personal Information

We collect personal information in the following ways:

Directly from You: When you provide information through forms, registrations, or communications with us.
Automatically: Through Website analytics tools, cookies, or similar technologies that track usage patterns (see Section 8 for details on cookies).
From Third Parties: From coaches, team administrators, or Canada Christian College, where applicable and with your consent or as permitted by law.

We will always seek your consent when collecting personal information, unless the collection is otherwise permitted under PIPEDA (e.g., for legal or operational purposes).

3. How We Use Your Personal Information

We use your personal information for the following purposes:

To manage and promote the Canada Christian College Chargers varsity athletics programs, including team registrations, event planning, and communications.
To respond to inquiries, provide support, or fulfill requests you make through the Website.
To improve our Website and services, including analyzing usage trends and ensuring functionality.
To comply with legal obligations or protect the rights, property, or safety of our organization, users, or others.
To send updates, newsletters, or promotional materials related to varsity athletics programs (with your consent, where required).

We will not use your personal information for purposes other than those described here unless we obtain your consent or as permitted by law.

4. Disclosure of Personal Information

We do not sell, trade, or rent your personal information to third parties. We may disclose your personal information in the following circumstances:

Service Providers: To trusted third-party vendors (e.g., website hosting, payment processors, or analytics providers) who assist us in operating the Website, provided they agree to protect your information.
Legal Requirements: When required by law, court order, or government authority, or to comply with our legal obligations.
Consent: When you have provided explicit consent for us to share your information with a specific party (e.g., event organizers or athletic associations).

Any disclosure will be limited to what is necessary and lawful.

5. Retention of Personal Information

We retain personal information only for as long as necessary to fulfill the purposes outlined in this policy or as required by law. For example:

Contact information for newsletters will be kept until you unsubscribe.
Athletic participation records may be retained for the duration of your involvement with the Canada Christian College Chargers and a reasonable period thereafter for reporting or historical purposes.

Once no longer needed, personal information is securely destroyed or anonymized in accordance with best practices.

6. Security of Personal Information

We take responsible measures to protect your personal information from unauthorized access, loss, misuse, or disclosure. These measures include:

Secure storage of data (e.g., encrypted databases where applicable).
Limiting access to personal information to authorized personnel only.
Using reputable third-party service providers with strong security standards.

While we strive to protect your information, no system is completely immune to risks. If a breach occurs, we will notify affected individuals as required by law.

7. Your Rights and Choices

Under PIPEDA, you have the following rights regarding your personal information:

Access: You may request access to the personal information we hold about you.
Correction: You may request corrections to inaccurate or incomplete information.
Withdrawal of Consent: Where we rely on your consent to process your information, you may withdraw consent at any time (though this will not affect prior actions).
Complaints: You may file a complaint with us or the Office of Privacy Commissioner of Canada if you believe your privacy rights have been violated.

To exercise these rights, contact us at the information provided below. We will respond to your request within 30 days, subject to legal exceptions.

8. Cookies and Tracking Technologies

Our website may use cookies and similar technologies to enhance your experience and analyze usage. Cookies are small data files stored on your device. We use:

Necessary Cookies: To ensure the Website functions properly.
Analytics Cookies: To understand how users interact with the Website (e.g., Google Analytics).

You can manage your cookie preferences through your browser settings. However, disabling cookies may affect Website functionality.

9. Links to Third-Party Websites

Our Website may contain links to external sites (e.g., Canada Christian College, athletic associations, or sponsors). We are not responsible for privacy practices or content of these third-party sites. We encourage you to review their privacy policies before providing personal information.

10. Accessibility

We are committed to making this Privacy Policy accessible. Upon request, we will provide it in an alternative format (e.g., large print or electronic file) at no cost. Contact us at the information below to make the request.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The updated policy will be posted on our website with a revised "Effective Date". We encourage you to review it periodically.

12. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our handling of your personal information, please contact us at info@cccchargers.com or visit us at 300 Water St., Whitby, ON L1N 9B6.

Alternatively, you may contact the Office of the Privacy Commissioner of Canada at 1-800-282-1367 or www.priv.gc.ca.

Canada Christian College Chargers ("we", "us", or "our") operates www.cccchargers.com (the "Website") to provide information, services, and support for our varsity athletics program. We are committed to protecting the privacy and personal information of our student-athletes, staff, volunteers, and visitors ("you" or "users"). This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal information in accordance with applicable laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA), which governs private-sector organizations in Ontario.

As a small organization with fewer than 50 employees, we strive to maintain transparent and responsible practices to protect your privacy while delivering our services. if you have any questions about this Privacy Policy, please contact us at the information provided below.

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